Administrative Assistant I-II

Inland Empire Utilities Agency

Administrative Assistant I-II (DOQ)

SALARY

$35.56 - $50.15 Hourly

$6,163.84 - $8,693.01 Monthly

$73,966.10 - $104,316.16 Annually

LOCATION

6075 Kimball Ave., Chino CA 91708, CA

JOB TYPE

Full-Time Regular

JOB NUMBER

010 26 27 20001151

DIVISIONDEPARTMENT

Board & Administrative Services Department

OPENING DATE

08/27/2026

CLOSING DATE

9/10/2026 11:59 PM Pacific

MAX NUMBER OF APPLICANTS

150

SALARY

$35.56 - $50.15 Hourly

$6,163.84 - $8,693.01 Monthly

$73,966.10 - $104,316.16 Annually

LOCATION

6075 Kimball Ave., Chino CA 91708, CA

JOB TYPE

Full-Time Regular

JOB NUMBER

010 26 27 20001151

DIVISIONDEPARTMENT

Board & Administrative Services Department

OPENING DATE

08/27/2026

CLOSING DATE

9/10/2026 11:59 PM Pacific

MAX NUMBER OF APPLICANTS

150

THE POSITION:

THE OPPORTUNITY:

Do you enjoy working on a high performing team where you can apply your creative thinking and administrative skills? Are you an experienced administrative professional interested in meaningful work with an organization recognized for its leadership in technology and innovation? If so, the Inland Empire Utilities Agency (IEUA) has an exciting opportunity for you as an Administrative Assistant I-II (DOQ)! IEUA is seeking a proactive, detail oriented, and dependable professional to join the Board and Administrative Services Department. This key position provides essential support to the department’s day-to-day operations and requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced and confidential environment. The ideal candidate is accurate, efficient, customer service oriented, and takes pride in helping a team operate smoothly and effectively. This is an excellent opportunity for a resourceful administrative professional who enjoys collaborating across departments, working behind the scenes to support organizational success, and contributing to IEUA’s mission and operations.

In addition, while assigned to the Board and Administrative Services Department, this position may provide specialized administrative support to departments across the Agency, offering a unique opportunity to contribute to a wide range of programs, initiatives, and organizational objectives.

EDUCATION, TRAINING, AND EXPERIENCE:

An Administrative Assistant I performs journey-level, administrative support functions requiring the understanding and application of Agency, departmental, and policies and procedures to provide office administrative support services that may require specialized knowledge in the area of assignment.

Employees in this class typically report to one or multiple managers, supervisors or professionals.

Administrative Assistant I is distinguished from Administrative Assistant II in that an incumbent in the latter class independently performs duties requiring more extensive knowledge of Agency processes to administer small administrative programs such as budget development and performance review tracking and to develop reports, processes and procedures.

An Administrative Assistant II performs journey-level to advanced-level duties in the clerical and administrative support class series. In addition to performing the full journey-level skilled duties, incumbents perform a variety of sensitive support functions. Assigned work requires the use of initiative and judgment in selecting appropriate work methods, understanding and applying detailed information and procedures and meeting high standards of accuracy in handling routine and non-routine data and managing small division-specific programs. Incumbents may also coordinate and oversee the work of lower-level staff.

Skills and Abilities

• Organize, set priorities and exercise sound independent judgment within areas of responsibility.

• Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from brief instructions.

• Analyze problems, evaluate alternatives and recommend effective courses of action.

• Operate a computer, standard business software and a variety of computer software programs and databases related to area of assignment.

This position is Non-Exempt - eligible for overtime compensation.

Click the links below to view the full class specification for each position:

Administrative Assistant I GU 171 ($35.5606 - $43.3279 Hourly)

Administrative Assistant II PR 174 ($41.1621 – $50.1520 Hourly)

About Us

The Inland Empire Utilities Agency is a regional wastewater treatment agency and wholesale distributor of imported water to approximately 950,000 people across 242-square miles in western San Bernardino County. Under the leadership of a directly elected five-member Board of Directors, the Agency is committed to supporting the needs of its service area and safeguarding public health through significant investments in a diverse water supply portfolio, reliable municipal/industrial wastewater collection and treatment services, and other related utility services in a regionally planned and cost-effective manner.

As a member agency of the Metropolitan Water District of Southern California (Metropolitan), IEUA provides supplemental water supplies, primarily via the State Water Project (SWP) for distribution among nine retail agencies. IEUA also replenishes local groundwater supplies with captured stormwater and recycled water produced by IEUA that is later extracted by local water agencies for use as a drinking water supply.

At IEUA, we pride ourselves on fostering a culture that promotes growth, accountability, and collaboration.  Our eight organizational attributes are the foundations of our success and guide us in our daily operations.

• Safety- We are committed to maintaining a safe and healthy work environment for all employees.
• Continuous Learning and Improvement- Our commitment to professional development ensures that our team members are always equipped with the latest knowledge and skills.
• Efficiency- We strive to optimize our processes and resources to deliver the highest quality services in the most effective manner.
• Collaboration- By leveraging diverse perspectives and expertise, we create innovative solutions and drive our mission forward.
• Accountability- By owning our responsibilities, following through on our commitments, and doing the right thing when no one is looking, we ensure that we meet our goals and uphold our standards of excellence.
• Coaching for Performance- Our leaders are committed to providing guidance and support to help team members reach their full potential.
• Respect- We value each individual’s contributions and treat everyone with dignity and consideration.
• Employee Engagement- By fostering a sense of belonging and purpose, we ensure that our employees are motivated and invested in our mission.

Click the links to learn more about our Agency's Mission, Vision, and Values, including our Strategic Plan.

SELECTION PROCESS:

The Inland Empire Utilities Agency reserves the right, if necessary, to accept only the first one hundred (150) applications.

There is one (1) vacancy in the Board & Administrative Services Department.

This recruitment is being conducted to fill one (1) vacancy and will establish an eligibility list which may be used to fill future vacancies as they occur during the active status of the eligibility list.

All employment applications will be reviewed for accuracy, completion, relevant experience, education, training and other job-related qualifications. Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process which may include one or more of the following: written test, oral interview, performance/practical examination. The successful candidate will be required to pass a background/reference check and pre-employment physical examination including a drug screen (for safety sensitive position) at no cost to the candidate. Please visit our website at www.ieua.org and select the Human Resources Department for additional information regarding the Agency, the hiring process and benefit information.

Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (909) 993-1645 or hrdept@ieua.org at least 72 hours in advance of the need for accommodation.

The Inland Empire Utilities Agency does not sponsor employment visas at the time of hire or during the course of employment. All applicants and employees must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

"The Agency's success is obtained by creating a positive and diverse work environment which recognizes individual differences and experiences".

EmployerInland Empire Utilities Agency

Address

6075 Kimball Ave.

Chino, California, 91708

Phone 909-993-1600

Websitehttp://www.ieua.org

EmployerInland Empire Utilities AgencyPhone 909-993-1600 Websitehttp://www.ieua.orgAddress

6075 Kimball Ave.

Chino, California, 91708

Administrative Assistant I-II (DOQ) Supplemental Questionnaire* QUESTION 1 I understand that I must thoroughly complete the Education (including high school information regardless of any additional higher education), Employment History (including contact information and reason for leaving), Certificates & Licenses, and Supplemental Questions sections of my application, as applicable. This includes a detailed description of all work experience for at least the last ten years, if applicable. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions.

Yes

No

• QUESTION 2 I have read the above statement and understand that failure to provide sufficient information may result in my application being rejected.

Yes

No

• QUESTION 3 Do you possess a valid California Driver's License?

Yes

No

• QUESTION 4 Check the type of driver's license you possess. Note: For out-of-state applicants, a valid driver's license is required and a valid California Class "C" driver's license must be obtained within ten (10) days of appointment (CA Vehicle Code 12505c).

Class C

Class B

Class A

Out of State

I have no driver's license, California or otherwise

• QUESTION 5 Have you graduated from high school or obtained your GED equivalent?

Yes

No

• QUESTION 6 How many years of progressively responsible experience do you have performing administrative, financial, and/or technical support functions?

Note: Retail sales and food service experience are not considered qualifying experience.

None

Less than 2 years

2 years but less than 4 years

4 years but less than 7 years

7 years or more

• QUESTION 7 Describe your progressively responsible experience performing administrative, financial, and/or technical support functions. Include the employer(s), position(s) held, primary responsibilities, and your level of independence. If you do not have experience, state "no experience." Please note: Incomplete responses such as "see resume" or similar language will remove you from further consideration.

• QUESTION 8 Do you have experience providing administrative support to one or more managers, supervisors, department heads, or professional staff?

Yes

No

• QUESTION 9 Do you have experience independently drafting, formatting, proofreading, and editing professional correspondence, reports, memoranda, presentations, agreements, or similar documents?

Yes

No

• QUESTION 10 Do you have experience independently organizing and prioritizing multiple assignments, interpreting established procedures, and exercising judgment to determine the appropriate course of action?

Yes

No

• QUESTION 11 Do you have experience handling sensitive or confidential information, including personnel, legal, financial, procurement, or similar confidential records?

Yes

No

• QUESTION 12 Describe in detail your experience assisting in the maintenance and tracking of a departmental operational budget, including processing invoices, monitoring expenditures, and reconciling financial records. An incomplete answer, including "please see resume" or similar language will remove you from further consideration. If you do not have experience, state "no experience."

• QUESTION 13 Describe in detail your experience preparing, reviewing, and formatting Board of Directors/ City Council presentations, ensuring accuracy, professionalism, and compliance with organizational standards. An incomplete answer, including "please see resume" or similar language will remove you from further consideration. If you do not have experience, state "no experience."

• QUESTION 14 How many years of experience do you have processing purchase orders and purchase requisitions in a professional environment, including working within procurement systems and ensuring compliance with purchasing policies?

None

Less than 2 years of full-time work experience

More than 2 years, but less than 4 years full-time work experience

More than 4 years, but less than 7 years full-time work experience

More than 7 years, but less than 9 years full-time work experience

More than 9 years, but less 10 years full-time work experience

Over 10 years full-time work experience

• QUESTION 15 Describe in detail your experience processing purchase orders and purchase requisitions in a professional environment, including working within procurement systems and ensuring compliance with purchasing policies. An incomplete answer, including "please see resume" or similar language will remove you from further consideration. If you do not have experience, state "no experience."

• QUESTION 16 Describe in detail your experience have reconciling budgets, purchasing cards (P-Cards), or credit cards, including tracking expenses, resolving discrepancies, and maintaining accurate financial records. An incomplete answer, including "please see resume" or similar language will remove you from further consideration. If you do not have experience, state "no experience."

• QUESTION 17 How many years of experience do you have coordinating and scheduling meetings for leadership, including preparing agendas, taking meeting minutes, and following up on action items?

None

Less than 2 years of full-time work experience

More than 2 years, but less than 4 years full-time work experience

More than 4 years, but less than 7 years full-time work experience

More than 7 years, but less than 9 years full-time work experience

More than 9 years, but less 10 years full-time work experience

Over 10 years full-time work experience

• QUESTION 18 Describe in detail your experience coordinating and scheduling meetings for leadership, including preparing agendas, taking meeting minutes, and following up on action items. An incomplete answer, including "please see resume" or similar language will remove you from further consideration. If you do not have experience, state "no experience."

• QUESTION 19 Which level position are you applying for?

Administrative Assistant I

Administrative Assistant II

• QUESTION 20 Would you be willing to consider a lower level position if it was offered to you?

Yes

No

• QUESTION 21 Which one of the following best describes your proficiency level with Microsoft Word?

(To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level; to qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels.)

No Experience

I do not have enough skills to meet the definition of the Basic level below

BASIC: Create, save, preview and print a basic document; edit selected text; change font appearance; highlight text; format paragraphs with tabs, borders, shading and styles; page setup, use auto correct.

INTERMEDIATE: Insert graphic objects and visual effects to a document; add tables to a document or convert tables to text; add watermarks, borders, headers and footers; use the word look up (thesaurus, dictionary); customize tables and charts; modify pictures in document; create customized graphic elements; use templates; Insert content using quick parts; control text flow; perform mail merge function; insert cover pages and table of contents; track changes and comments; add hyperlinks.

ADVANCED: uses macros for tasks; insert bookmarks, footnotes and endnotes; cross-references and citations; link documents to excel worksheets; send document to PowerPoint; merge documents; redaction function; hide text; add digital signature, restrict access and use passwords; create, protect and automate forms.

• QUESTION 22 Describe in detail your experience have supporting a department in tracking contracts, software licensing, or procurement requests. An incomplete answer, including "please see resume" or similar language will remove you from further consideration. If you do not have experience, state "no experience."

• QUESTION 23 Which one of the following best describes your proficiency level with Microsoft PowerPoint?

(To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level; to qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels.)

No Experience

I do not have enough skills to meet the definition of the Basic level below

BASIC: Create slides, save, preview basic presentations; create title and bullet slides, select templates; insert tables, edit selected text, use auto correct; change font appearance and bullets; highlight text; format paragraphs with borders, shading and styles; insert ClipArt and WordArt; use slide show options, run manual and animated slide shows; print handout pages and speaker notes.

INTERMEDIATE: Create templates and use design templates; use outline view; insert headers and footers, drawn objects and drawing tools, graphics, transitions, animation, and multimedia by adding movies and sound; create comments and use notes; create charts using Microsoft Excel; use hyperlinks and create interactive objects.

ADVANCED: Create and edit macros; modify master slides, handouts, and notes; use custom slide shows, record presentations, modify slide show setup; create slides from outlines and send slides to Microsoft Word; insert smart art, forms, zoom, and actions; customize PowerPoint toolbars and automate the slide production; create online meetings and broadcast presentations.

• QUESTION 24 Which one of the following best describes your proficiency level with Microsoft Excel?

(To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level; to qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels.)

No Experience

I do not have enough skills to meet the definition of the basic level below.

BASIC: Create basic worksheets; create basic formulas; use basic functions; modify and format a worksheet; print workbooks.

INTERMEDIATE: Use advanced formulas; organize tables and worksheets; create and modify charts; analyze data using Pivot tables and Pivot Charts; insert and modify graphic objects in a worksheet.

ADVANCED: Create and edit macros; conditional formatting; apply data validation criteria; able to protect, share and merge files; trace cells and troubleshoot formula errors; uses data list outline; consolidate data and link workbooks; export and import text files and XML data.

• QUESTION 25 Which one of the following best describes your proficiency level with Microsoft Outlook?

(To qualify for the Intermediate level, you must also be able to perform the functions at the Basic level; to qualify for the Advanced level, you must also be able to perform the functions at Basic and Intermediate levels.)

No Experience

I do not have enough skills to meet the definition of the Basic level below

BASIC: Compose email messages; send and respond to messages; organize email into folders; create contact information; schedule appointments; schedule meetings, manage tasks and notes.

INTERMEDIATE: Set calendar options; sort, find and filter messages; create distribution lists; share and delegate folder access; customize toolbar, menu bar, quick access tool bar and the To-Do bar; customize message options; assign, reply and track tasks; create public folders and send and post information.

ADVANCED: Personalize with stationary and themes; create signatures; configure email security settings; group items and create search folders; apply conditional formatting; manage data files; create mail merge using contacts; archive messages.

• QUESTION 26 I understand that communications to me regarding this recruitment will be communicated by email, and that I will need to monitor my inbox/spam/junk email folder regularly to ensure that I do not miss any relevant communication.

Yes

No

• QUESTION 27 Individuals selected for the position will serve a 12 month original/technical probation period. Individuals serving an original probation period may be terminated at any time during the 12 month period. Are you able and willing to abide by these requirements?

Yes

No

• QUESTION 28 I hereby understand and declare that the statements on this supplemental questionnaire are true and complete to the best of my knowledge. As applicable, I hereby authorize the Agency and/or designees to contact the references listed to verify the information I have supplied. I hereby release from liability all persons and organizations furnishing such information. I understand that the Agency reserves the right to validate information received on the supplemental questionnaire and that I will be subject to disqualification and/or termination if any statement in this supplemental questionnaire is found to be untrue or determined to be misleading.

Yes

No

• Required Question

This listing was sourced from 4dayweek.io.