Intern / Trainee in People Services Department

Job title: Intern / Trainee in People Services Department (Paid Internship)

• Location: Warsaw
• Contract: Civil law contract (Umowa Zlecenie) - (Student on Board Program), Minimum 32 hours per week | Monday–Friday | Morning availability required
• Internship Duration: One-year program with the possibility of extension for a second year

*Phone Screening calls will be in English.

About the job

Join Sanofi's People Services team in Warsaw and become part of a dynamic, international HR environment supporting Poland based employees. As an intern/trainee, you will gain hands-on experience in day-to-day HR operations, contributing to meaningful projects while developing your professional skills within a world-leading pharmaceutical company. This is a paid internship offered as part of Sanofi's Student on Board program.

About Sanofi:

We're an R&D-driven, AI-powered biopharma company committed to improving people's lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people's lives.

Main Responsibilities:

• Support the People Services department with daily administrative HR tasks
• Participate in ongoing team projects and initiatives
• Manage document archiving and corporate HR system administration
• Coordinate and support onboarding activities for new joiners in Poland
• Prepare and process data for payroll using advanced Excel functions (including pivot tables and file conversions)
• Generate reports and maintain HR systems
• Perform additional tasks as assigned by the supervisor

About you

Main requirements:

• Current student or recent graduate in: Human Resources Management, Law, Administration, HR & Payroll, or a related field
• Fluent English – spoken and written (mandatory); daily communication in English will be required
• Advanced MS Excel proficiency
• Strong proficiency in MS Word & PowerPoint
• Available every weekday morning until 12:00–13:00 (critical requirement for onboarding support)

Essential Skills & Competencies:

• Excellent self-organization and time management
• Analytical, target-oriented mindset
• High attention to detail and a love for systematic order – particularly when handling personnel files and documentation
• Warm, welcoming attitude toward new joiners and colleagues
• Solution-seeking approach to challenges
• Comfortable working with HR systems and generating reports

Preferred Qualifications:

• Knowledge of HR processes, payroll operations, and employee onboarding
• Previous experience in an administrative or HR role (internship or volunteer work)

Why choose us?

• Work at a company listed among the best employers in Poland in 2023 according to Forbes magazine
• A paid one-year development program under the mentorship of an experienced Manager
• Collaboration under a Civil law contract (Umowa Zlecenie)
• Gain practical experience in a global corporation – independently leading interesting projects
• Opportunity to gain experience in an international environment and acquire extensive knowledge of the pharmaceutical market in Poland and worldwide
• Work in the Warsaw office in Wola (5 min. from the Rondo Daszyńskiego metro station) with the possibility of remote work

Pursue Progress. Discover Extraordinary.

Progress doesn't happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let's pursue progress. And let's discover extraordinary together.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

Discover our Code of Conduct , that serves as the moral compass that guides us when chasing the miracles of science to improve people's lives. Please ensure to have read this document, before applying.

Sanofi sp. z o.o. informuje, że wdrożyła lokalną Procedurę Zgłoszeń Wewnętrznych i Podejmowania Działań Następczych, która wraz z Informacją o przetwarzaniu danych dostępna jest pod adresem https://www.sanofi.com/pl/polska .

Information for job applicants to Sanofi

When applying for a position within Sanofi Group companies in Poland, you are providing us with your personal data. We would like to inform you how the following companies:

• Sanofi sp. z o.o. with registered office in Warsaw at ul. Marcina Kasprzaka 6, 01-211 Warszawa, or
• Opella Healthcare Poland sp. z o.o. with registered office in Warsaw at ul. Marcina Kasprzaka 6, 01-211 Warszawa

will process your personal data if you decide to share it with us for the purpose of considering your application in our recruitment process.

Personal Data Controller

Once you provide us with your personal data (hereinafter referred to as "Personal Data"), the Sanofi company to which you are applying becomes its Controller, which means it will decide on the purpose and manner in which your Personal Data is processed in its database.

The Controller will always be the company to which you are applying for a position (also referred to hereinafter as "Controller" or "we", "us", "our", etc.). Regardless of which of the above-mentioned Sanofi companies is the Controller, the principles of processing Personal Data in the recruitment process are identical.

Source of Personal Data Collection

We may obtain your Personal Data from the following sources:

directly from you (e.g., when you submit your application to us, respond to our job offer, fill out our recruitment form, or attend a recruitment meeting);

from databases maintained by agencies (recruitment companies) in which you have registered as a job seeker, provided that you have given consent for such agency to share your Personal Data with us for recruitment purposes;

from your previous employers, if you voluntarily agree to allow us to ask them to provide us with feedback on how they evaluated you as an employee (so-called references);

from internet portals where you publicly post information about your professional experience, education, interests, career path, etc. (e.g., LinkedIn).

Purpose of Personal Data Processing

We will process your Personal Data for the purpose of conducting recruitment for the specific job position you are applying for. If you consent, we will also process your data in future recruitment processes if you are not selected for employment in the position you originally applied for. With your consent, we will share your Personal Data with other Sanofi Group companies so they can also present you with their job offers and invite you to participate in their recruitment processes.

Legal Basis for Data Processing

We process your Personal Data in accordance with Regulation (EU) 2016/679 of 27 April 2016 (General Data Protection Regulation), hereinafter referred to as "GDPR" on the basis of:

labor law provisions, in particular the Labor Code, which indicate what data an employer should obtain from a job candidate (legal basis: Article 6(1)(c) and Article 9(2)(b) of GDPR);

Your consent to process data (legal basis: Article 6(1)(a) and Article 9(2)(a) of GDPR), in cases where:

• you voluntarily provide us with more Personal Data than required by labor law
• you give consent to the recruitment agency (company) in which you are registered to share your Personal Data with us for the purpose of considering your application in our recruitment process
• you give us consent to process your Personal Data in future recruitment processes
• you agree to allow us to share your Personal Data with other Sanofi Group companies for their own recruitment purposes

Providing the above consents is voluntary and can be withdrawn at any time. However, please note that exercising the right to withdraw previously given consent will not affect the legality of our activities that were conducted based on your consent before it was withdrawn.

the pursuit of our legitimate interests consisting of enabling us to defend against potential claims related to equal treatment and non-discrimination in employment (legal basis: Article 6(1)(f) and Article 9(2)(f) of GDPR).

Data Recipients

Access to Personal Data may be granted to the following recipients:

• authorized employees of the Controller and service providers (these may be Sanofi Group companies or external suppliers), if access to data is necessary for such service provider to perform services provided to the Controller. In particular, these include entities such as recruitment agencies (companies) that search for the best candidates for us or support us in such searches. If we received your personal data from a recruitment agency, we may share with that agency information regarding your employment to the extent necessary to settle the agency's remuneration for a successful recruitment outcome, if you are hired. Additionally, access to your data may also be granted to entities that provide us with IT tools and systems used to process data in recruitment processes, including suppliers of internet portals for job seekers. However, access to Personal Data is always limited to entities where there is justification for such access due to the tasks performed and services provided. We ensure that our employees receive appropriate training in personal data protection through familiarization with internal data protection policies and procedures or dedicated training programs. All persons authorized to process Personal Data are obligated to maintain the confidentiality of the data and protect it from disclosure to unauthorized persons.
• Sanofi Group entities to whom Personal Data is shared for use in their own recruitment processes, if you have given us consent for such data sharing.

Data Transfer to Third Countries (Countries Outside the EEA)

Personal Data may be transferred to recipients in any country where the Sanofi Group operates. Some data recipients may be located in countries outside the European Economic Area (EEA) that do not provide the same level of personal data protection as EEA countries. In such cases, the Controller applies appropriate mechanisms to protect Personal Data, including in particular the Sanofi Group's Binding Corporate Rules or a data transfer agreement based on standard contractual clauses adopted by the European Commission. For further information about the countries to which data is transferred or the mechanisms used for data transfer, you can contact the Controller at the contact details provided below.

Data Retention Period

Personal Data will be retained for the duration of the recruitment process, and in the case of unsuccessful candidates, also for 3 months after its completion solely for the purpose of using it if necessary in recruitment for the same position, e.g., if the originally selected candidate withdrew from the job offer. However, after the final completion of a given recruitment process, we may retain your Personal Data for the purpose of defending against potential claims related to equal treatment and non-discrimination in employment, but not longer than until the expiration of the limitation period for such claims, which is 3 years (if proceedings are initiated before a court, this period is extended until such proceedings are concluded). If, however, you consent to the processing of your Personal Data in future recruitment processes, we will process it for these purposes no longer than until you withdraw your consent. If you are hired as a result of recruitment, we will process your Personal Data within employment processes. Detailed information on the processing of employee personal data will be provided to you at the stage of concluding an employment contract.

Data Collection Rules

Providing Personal Data is mandatory to the extent specified in Article 22¹ § 1 and 4 of the Labor Code. Any additional information is provided voluntarily by giving consent to its processing. Failure to provide required data will result in rejection of your application in the recruitment process.

Rights Related to Personal Data Processing

As a data subject, you may exercise the following rights against the Controller:

• the right to request access to your Personal Data and obtain information about its processing, and if it is incorrect, the right to request its correction (in accordance with Articles 15 and 16 of GDPR)
• the right to request restriction of processing of your data in the situations and on the terms specified in Article 18 of GDPR (Every data subject may request restriction of processing of their personal data during the period of verification of its correctness or until their objection to data processing is considered. This right also applies if, in the data subject's opinion, the processing of their data is non-compliant with the law, but they do not want the data to be immediately deleted, or if the data is needed longer than the assumed processing period due to the establishment or defense of claims)
• the right to withdraw previously given consent to process Personal Data, which, however, will not affect the legality of processing your data that was conducted based on this premise and took place before you exercised the right to withdraw consent
• the right to request deletion of data in accordance with Article 17 of GDPR ("right to be forgotten")
• the right to data portability in accordance with Article 20 of GDPR, i.e., the right to receive your personal data from the Controller in a structured, commonly used format readable by machine (computer), and also the right to request their transfer to another data controller; This right applies only to data that you provided to us yourself, processed based on your consent and in electronic form
• the right to object to further processing of data in accordance with Article 21 of GDPR

Additionally, you have the right to lodge a complaint about the processing of your Personal Data by the Controller with the President of the Personal Data Protection Office (address: ul. Stawki 2, 00-193 Warszawa).

Contact Details of the Controller and Its Data Protection Officer

To contact the Controller to exercise the above-mentioned rights regarding personal data processing, please visit the website: https://www.sanofi.com/en/data-protection-contact

To contact our Data Protection Officer, please send an email to: iod@sanofi.com

The Controller may retain in its resources the Personal Data of a person submitting a request or demand to the extent necessary to document that their consideration was carried out in accordance with the law. This data will be processed no longer than until the expiration of the limitation period for claims, which constitutes a legitimate interest of the Controller referred to in Article 6(1)(f) of GDPR.

#LI-EUR

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn't happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let's be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

This listing was sourced from 4dayweek.io.