Workplace coordinator

Do you want to change the world? That is what we do at Cabify. Our goal is to make cities better places to live, improving the mobility of the people who live in them by connecting passengers and drivers with just the push of a button. It is possible that one day cities will be places where no one needs a private car, but we still have a long way to go… will you join us?

Founded in 2011, we have become the first Spanish 'unicorn'. Our headquarters are in Madrid, but we are currently in 42 cities across Spain and Latin America. And with each passing month, more people join our international team full of passionate, brilliant, and talented people eager to challenge the “status quo”. But no matter how fast we grow or how big we get, we want to maintain our 'start-up' spirit. We are a self-confident, energetic, professional, and charismatic team, and we are proud to do things right. We like to think of ourselves as an ethical and innovative technology company that has created a business where everyone is treated fairly and respectfully, from our engineers to the drivers who use our platform. Furthermore, we always fully comply with government regulations and respect local laws. We have come a long way so far, but in reality, our journey has only just begun. If we are to turn our mission into a reality, we need talented and ambitious people like you to join our team!

About the Role

The Workplace Coordinator is responsible for ensuring that our offices operate efficiently, safely, and in alignment with the company culture. This role combines operational management with a strategic vision of the workspace, leading both functional aspects and the design and well-being of the physical environment.

How will you help us achieve our mission?

Operational Management

• Guarantee the proper day-to-day functioning of our offices.
• Ensure that office supplies are always available and place orders when necessary.
• Coordinate with external suppliers (cleaning, security, catering, etc.) to ensure the proper functioning of services.
• Manage office correspondence, documents, and files.
• Organize and coordinate company meetings, events, and travel.

Budget and Supplier Management

• Prepare and manage the office operating budget.
• Control expenses related to maintenance, services, and supplies.
• Negotiate with suppliers to optimize costs and ensure the best quality of services.
• Automate/optimize workflows and processes to maximize budgets and the office experience.

Onboarding and Employee Experience

• Coordinate the arrival of new employees, managing their workspace and access.
• Ensure a warm and organized welcome experience for every new team member.

Office Design and Maintenance

• Plan and coordinate the layout of workspaces to optimize the use of available area.
• Manage remodeling, renovation, or space adaptation projects according to team needs.
• Supervise preventive and corrective maintenance of facilities, furniture, and infrastructure.
• Ensure compliance with safety, ergonomics, and accessibility regulations in the workspace.
• Propose and execute improvements in the work environment aimed at well-being, productivity, and organizational culture.
• Coordinate with design or architecture teams for large-scale projects, acting as an internal point of contact.
• Manage the inventory of furniture and equipment, ensuring its proper condition and timely replacement.
• Ensure proper use and functioning of conference equipment.

What we are looking for:

• Previous experience in Office Management, Facility Management, or similar roles.
• Knowledge of supplier management and contract administration.
• Basic experience in interior design or office remodeling project management (desirable).
• Proficiency in office tools (Google Workspace or Microsoft 365).
• Ability to work under pressure and manage multiple tasks simultaneously.

Competencies and Skills

• Organization, communication, Project Management, Negotiation
• Attention to detail, Problem-solving, Teamwork, Budget management
• Space design, proactivity

Now for the good stuff:

We are a company full of happy and motivated people... and we don't want that to change! Here are some reasons why you will love being part of the Cabify family.

• 💸 Monthly credit on our Cabify App.
• 🏥 100% covered private health and oncology insurance.
• 🎉 Fun events to enjoy with your team.
• ⭐ Loyalty program based on years of service.
• 🖥️ Work equipment so you can develop all your talent.

Cabify is proud to be an equal opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all people, regardless of their background, gender, religion, orientation, age, or ability. Join us!

This listing was sourced from 4dayweek.io.